Tenants' Information and Fees

Tenants' Information and Fees

New rules on Right to Rent Checks!

From 1st February 2016 landlords are required by law to check that their tenants have a right to live in the UK. The new rules apply to any tenancy starting on or after 1st February. This means that Michael Hardy Lettings will be carrying out the necessary checks on behalf of all landlords for tenancies that are due to start on or after that date. The checks have to be made against ALL occupiers of the property (excluding anyone under the age of 18) and this applies whether or not such occupiers are named as tenants in the tenancy agreement. The checking process will be very straightforward in most situations - simply a case of checking the occupiers' passports. Please note that the occupier will have to produce their ORIGINAL passport and this must be checked by Michael Hardy in the physical presence of the occupier. Michael Hardy are required to make a copy of the passport and retain it on file for the duration of the tenancy.

There will be some cases where different checks will have to be made (for example, if the proposed occupier does not have a passport) and in this situation we will be happy to discuss the documentary requirements for establishing the occupier's right to live in the UK. Broadly speaking, holders of UK passports, holders of EEA passports, holders of Swiss passports and others holding documents showing a right of abode or indefinite leave to remain in the UK will meet the new requirements.

For the avoidance of doubt, occupiers who are renewing a tenancy that started before 1st February 2016 are not required to satisfy the new checking regulations provided the parties to the original tenancy are the same as the parties who are renewing the tenancy.

Michael Hardy Lettings understands that to deliver to our Landlords, we need to take care of our Tenants. To ensure we look after you, one of the fundamental differences between Michael Hardy and its competitors is the maturity and professionalism of the Lettings team coupled with the company's attitude towards service.

  • We have an extensive range of properties for you to rent.
  • We protect your deposit in a government approved Tenancy Deposit Scheme.
  • We have easy to read agreements that comply with the latest legal regulations.
  • We accompany viewings.

To make it as easy as possible for you to find a property that meets your needs, we have developed an easy to navigate website which allows you to:

  • Search for a property in your area, within your price range.
  • Easily find contact details for your local Michael Hardy Lettings office.
  • Register with Michael Hardy.
  • View a Google map of the area.


Once you have identified a prospective property, Michael Hardy Lettings will arrange for you to view the property, at a time to suit you which may be an evening or weekend subject to the permission of the Landlord and tenant in residence. The majority of the viewing appointments are accompanied by us, so that we will be able to provide immediate advice and answer any questions you may have.


Having selected a property any details or requirements can be agreed, including occupancy date and duration of the letting etc.

Administration Fee and References

Once you have decided to rent a property Michael Hardy Lettings charge an administration fee to cover the references and credit checks & to produce the Tenancy Agreement. Upon completing the reference application form(s) Michael Hardy Lettings will send the completed form(s) to the reference agent. The process takes on average about 2 – 3 working days to complete.

Once we have received satisfactory references, Michael Hardy Lettings will confirm the date you wish to move into your new home and make arrangements for a professional Independent Inventory clerk to check you into the property using a prepared inventory. The cost of the check-in appointment is paid by the Landlord.


Prior to the day you move in, you will be required to pay one month's rent in advance and a security deposit. This is normally equal to one and a half month’s rent. This deposit will be protected in accordance with the Tenancy Deposit Protection legislation where applicable.

The deposit is held to cover your obligations under the tenancy agreement including any breakages, damage or other tenant liabilities. At the end of the tenancy an independent Inventory clerk will check the property in the presence of the tenant and assess any damage. The cost of the check-out appointment is paid by the tenant and invoiced at least 2 months in advanced where possible.


Rents are normally quoted on a calendar month basis. Your rent is paid by standing order in advance and is calculated per calendar month. Michael Hardy will request that the Standing Order Mandate provided is completed on or before the commencement day of your tenancy.


You can download information about our Tenants Fees here.

Lettings Credentials